Legal Assistant/Secretary Job at Build My Great Team, Dedham, MA

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  • Build My Great Team
  • Dedham, MA

Job Description

A busy estate planning, estate settlement, trust administration, and elder law firm in Dedham seeks an experienced Legal Assistant. The ideal candidate will be a self-starter who enjoys working in a dynamic environment, possesses excellent people and organizational skills, and has the ability to handle a variety of tasks daily. We are looking for a team player who embodies the firm values: expertise, quality service, professionalism, reliability/dependability, and collegiality.

Responsibilities:

  • Support Senior Paralegals with their work for our clients.
  • Follow-up with clients to collect information and documents.
  • Coordinate with other staff to schedule meetings for clients to review and sign their estate plan documents.
  • Revise and finalize draft estate plan documents to send to clients.
  • Prepare and finalize correspondence to Registries of Deeds, Probate Courts, other law firms, CPAs, etc.
  • Communicate with out-of-state attorneys to coordinate preparation of deeds.
  • Prepare various corporate documents and file with the Secretary of State’s Office.
  • Prepare Trust Funding forms as needed.
  • Perform administrative tasks such as scanning, copying, and preparing correspondence.
  • Handle additional tasks as needed.

Requirements

  • High school diploma required; associate or bachelor's degree preferred.
  • 3-5 years of law office administrative work experience, preferably with an estate planning or elder law firm.
  • Strong attention to detail and proficient proofreading skills.
  • Excellent interpersonal, verbal, and written communication skills.
  • Excellent organizational skills and the ability to prioritize and handle multiple tasks.
  • Ability to work independently with minimal supervision.
  • A team-oriented attitude and professional demeanor.
  • Ability to maintain the confidentiality of information.
  • Familiarity with probate courts and registries of deeds is a plus but not required.
  • Proficiency in Microsoft Word, Excel, and Outlook, and other common office applications. Familiarity with Clio and Timeslips is a plus.

Benefits

This is a  full-time, in-office  position.

Salary: $45,000 - $55,000 per year, depending on experience (DOE).

Benefits:

  • 401(k)
  • 401(k) matching
  • Free parking
  • Health insurance
  • Paid sick time
  • Paid time off
  • Parental leave
  • Retirement plan

How to Apply:  Please submit your resume and cover letter with salary requirements.

Please no direct inquiries, walk-ins or agencies.

Job Tags

Full time, Work experience placement,

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