Project Document Control Administrator Job at Kent Plc, Bayport, NY

  • Kent Plc
  • Bayport, NY

Job Description

About you: Join us. Unleash your energy within.
If you have world-class ambitions to reach the stars while keeping your feet on the ground, we're the team for you. We've created a new breed of company - future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we're far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.

Our purpose and beliefs: As Kent, we're tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.

It's the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:


Read more about the Purpose, Beliefs and Guiding Principles that drive us:

Our vision for Diversity, Inclusion and Belonging: We recognise that diversity & inclusion are catalysts for success. We're heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.

Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character - no matter what ethnic background, gender, age, religion, identity, or disability.

About the job:
Kent is looking for a Project Document Control Administrator to be based in Bayport, TX.

You will be responsible for development, maintenance, distribution and security of the project drawings and technical data. This includes all hard copy and electronic documentation residing in the project and shared directories for IFC Packages and Project Deliverables.

You must be self-motivated at initiating contacts within and outside the company to gather and/or develop information necessary to perform the job function. You should be able to interface and communicate effectively with all types of plant and project management.

Skills and Responsibilities: The responsibilities for this position include but are not limited to the following:

  • Issue IFD, IFA, and IFC packages in SharePoint
  • Maintain transmittal distribution lists
  • Receive and compile comments on IFA reviews
  • Distribute comments to internal and external engineering and design resources
  • Maintain tracking system for approvals of IFD, IFA, and IFC packages
  • Receive and upload equipment documentation in SharePoint
  • Transmit final project documents to site document control for archival
  • Issue weekly overdue report for IFAs and IFMOCs
  • Maintain maintenance support request database
  • Create loop folders for checkout of instrumentation and equipment
  • Facilitate closure process for capital projects

In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.

Your knowledge/skills, education, and experience: Knowledge/ Qualification/ Training/ Certification:

  • Minimum of High School diploma with relevant experience of minimum 10 years
  • Relevant experience must be in a Refining or Petrochemical environment or an oil and gas industry related client in an engineering project group setting
  • Proficiency in Microsoft applications (Excel, Word, SharePoint etc.); familiar with Adobe
  • Ability to work in a team environment
  • Ability to demonstrate initiative to appropriately accommodate new circumstances with minimum direction
  • Working knowledge of document scanning hardware and software
  • Good working knowledge of different drawing types
  • Prior experience working with Designers/Drafters

  • Strong interpersonal skills with competency in results orientation as well as impact and influence.
  • Ability to effectively communicate both through written and verbal methods.

Behavior/ Core Competencies:
  • Strong result oriented, impact and influence skills are essential.

The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it's clients and the governing authorities of the host country.

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