Job Description
Are you an exceptional executive assistant looking for a flexible work schedule? We are on the lookout for proactive, tech-savvy individuals to join our expanding team of virtual executive assistants!
In this role, you'll play a crucial part in supporting small business owners and entrepreneurs, enabling them to focus on strategic growth rather than administrative tasks. Our mission is to empower clients by handling the details that keep their businesses running smoothly, and we're committed to fostering a fun, professional, and growth-oriented work culture.
Key Responsibilities:
Efficiently manage calendars and scheduling
Coordinate travel arrangements, including accommodations and itineraries
Oversee social media management and engagement
Create professional PowerPoint presentations
Handle invoicing and manage payment processing
Prepare and submit expense reports
Provide excellent client care and support
Assist with light event planning and coordination
Organize and manage email correspondence
Help create and maintain procedural documents
Manage newsletters for distribution
Preferred Candidate Attributes:
Ability to work independently in a virtual environment while managing tasks and meeting deadlines
A proactive work ethic with a strong sense of responsibility
Exceptional attention to detail and pride in producing high-quality work
Strong written communication skills
Ability to follow both written and verbal instructions accurately
Excellent customer service skills
Capacity to handle multiple tasks and prioritize effectively
Strong organizational skills for managing multiple clients
Commitment to maintaining confidentiality
Required Abilities:
Establish and manage priorities effectively
Analyze complex information and draw meaningful insights
Develop strategic solutions to address challenges
Work methodically and sequentially
Design and systematize processes for efficiency
Create order and structure from disorganized situations
Organize both information and physical/material resources effectively
Implement structured systems to improve workflow and efficiency
Requirements:
Minimum of three (3) years of experience as an administrative or executive assistant
Fully equipped home office, including:
A computer with the full version of MS Office 365
High-speed internet access
A smartphone with email capability
A computer with a functioning webcam for virtual meetings
Strong proficiency with cloud-based tools (e.g., Google Workspace, project management software)
Excellent time management and organizational skills
Ability to maintain a high level of professionalism and confidentiality
Additional Information:
This is a 1099 contractor position.
The role is fully remote.
A background check is required prior to contracting.
Candidates should be available during regular business hours (8 a.m. - 5 p.m.). Please note, this is not a project-based position and cannot be done alongside a full-time job.
At this time, we are not hiring applicants residing in MT, PA, NY, NJ, or CA. Applicants from these states will not be considered.
If you're excited about helping others succeed while working from the comfort of your own home, we'd love to hear from you!
Employment Type: Full-Time
Salary: $ 85,000.00 Per Year
Job Tags
Full time, For contractors, Remote job, Home office, Flexible hours,